Members Present (15 Members for Quorum): 
Call to Order: 3:05pm EST
Approval of Agenda. Dale Clark
Approval of Minutes from AGM on April 14, 2019. Dale Clark
Meeting called to order at 3:05 eastern time.

 Directors Reports: 
1. President: Victoria Stoncius - attached
2. Treasurer: Bonni Walker - 

 CANADIAN ICELANDIC HORSE FEDERATION 
TREASURER’S REPORT FOR THE FISCAL YEAR ENDING DECEMBER 31, 2019 
In 2019, Canadian Icelandic Horse Federation was working for its membership by: 
offering our membership free online access to World Fengur 
offering Breed Promotion through distribution of pamphlets promoting and explaining the Icelandic Horse 
offering a seminar on learning to judge gaits 
providing a donation to the 2019 Youth Cup, held at Red Feather Icelandics 
sponsoring two athletes at the 2019 World Cup competition 
Our organization exists as a non-profit organization – our reason for existence is to promote the Icelandic Horse Breed, maintain the registry of the Icelandic Horse, and support our membership in their efforts to improve their horses and themselves, promote the Icelandic Horse and compete at regional, national, and international levels. During the 2019 year, CIHF spent $2,832.20 on supporting our members in promotion, seminars, and competitions. An extra $2,000.00 was earmarked for a Breed Evaluation, but unfortunately that Breed Evaluation did not happen, although it was budgeted for, and the money was available. 
During the 2019 fiscal year, income to CIHF totalled $13,131.26. This income is made up of membership fees (in 2019 we had 100 members (an increase from 92 members in 2019), and various services provided to members such as DNA testing, Stallion Reports, etc. CIHF also has over $10,500.00 invested in Guaranteed Income Certificates, and earns some interest on these GICS. As well, monies received from the Judging Seminar are included in the total income. 
Expenses for the 2019 year totalled $12,685.14, resulting in a small profit of approximately $450.00 for the year. It is important to note that, had the 2019 Breed Evaluation been held, and the sponsorship money of $2,000.00 been provided for the Breed Evaluation, then CIHF would have shown a loss of over $1,500.00. That being said, there will be years where there are small losses, and years where there are small gains, because at the end of the day, CIHF is a non-profit organization and is not mandated to show a profit. Expenses for the year include bank service charges, postage, costs for printing up promotional materials, membership fees to belong to both World Fengur and FEIF, and maintaining the Canadian Icelandic Horse Registry and CIHF membership through Canadian Livestock Records Corporation. The bulk of our expenses is for the work done on our behalf by Canadian Livestock Records Corporation. CLRC maintains our Icelandic Horse registry, keeps track of our membership, and basically does all the day to day activities of receiving all payments from members, paying almost all of the bills, providing staff to assist our members with various tasks, and providing detailed monthly reports 
explaining what they do for us. The 2019 monthly levy charged to CIHF by CLRC is $375.00 per month plus GST ($393.75), plus additional charges at cost for any third party bills taken care of by CLRC (eg. DNA Testing, teleconference calls, membership mailouts and postage). It is important to note that any third party costs are billed to CIHF by CLRC at their cost. There is no markup in these costs, and CLRC does not benefit in any way. Also, CLRC records all their time spent on our Federation, and if the time spent is less than the monthly levy of $375.00, they credit us on the next month’s bill, and if the time spend on our Federation exceeds the monthly levy of $375.00, they bill us accordingly on the next month’s bill. 
In all, based on my two years in the position of Treasurer (the first year I was not a CIHF Board Member but did the accounting for CIHF anyway), I would say that the 2019 fiscal year was a normal year: CIHF supported our members in several different ways, maintained the Canadian Icelandic Horse Registry, paid all the expenses related to supporting our members and maintaining the Registry and basically broke even at the end of the year. It will definitely be interesting to see how 2020 plays out – during the 2019 year Victoria Stoncius (our president) and myself tried to see if we could develop a budget that would let us better predict our revenues and expenses for a given fiscal year. The Covid-19 pandemic has absolutely played havoc with that – membership numbers are down, there have been no competitions or clinics for our members, so no sponsorship money to be given to our members, and with the very bumpy economy right now, it’s really hard to predict what our costs will be for belonging to World Fengur or FEIF. I hope that, at the next AGM, for the 2020 fiscal year, that there will be some positives to report on, but it’s hard to predict right now. 
Sincerely, 
Bonni Walker 
Treasurer, Canadian Icelandic Horse Federation 

Committee Reports: 
1. Breeding Committee: Arnold Faber 

No report as there were no breeding evaluations held this year due to COVID 19.

2. Education and Youth Committee: Arnold Faber 

 YOUTH AND EDUCATION REPORT 
In 2019 Canada participated in the North American youth cup in Trout Lake Washington. 
 2 participants from BC and 1 from Ontario. They had a great time and learned a lot 
Last year there were several riding clinics Gudmar clinic by One Ice Horse farm in Ontario and Fitjamyri in BC as well as 2 figure riding clinics (former tolt in Harmony) on Fitjamyri 
Also Tuskast held a clinic with Linda Peturs daughter and Caeli Cavanagh for the riding levels 
CIHF works together with FEIF in a committee headed by Silke Freuchthofen with all English speaking Countries, to get all education in these countries going 
I represented CIHF on the FEIF annual meeting in Hverdagerdi in Iceland in February and participated in the education workshop Also learned on this meeting that there are test underway for Vaccine for summer itch. It is sad to say that due to COVID 19 all planned clinics for 2020 were cancelled as well as the youth cup in Denmark. We hope for a better year in 2021 
Arnold Faber 

Lisi
 3 clinics held in Nova Scotia. Working very hard to have new members join from NS. Looking forward to having more clinics in 2021 and will be contacting CIHF for fund endorsements.

3. Sponsorship Committee: Victoria Stoncius 

 Sponsorship Committee Report Year End 2019 
This past year the CIHF was able to sponsor multiple members/events. 
• Sport Judging Clinic: $1,167.46 
• Team Canada at the 2019 World Championships: $1,256.74 o $500 per rider – 2 Riders 
o International Night $256.74 
o $500 for a Canadian Breeding horse – Never used 

• North American Youth Cup: $408.00 – 3 Riders 
• 2019 Breed Evaluation: $2000 was approved but the Evaluation was never held. 

Total monies allocated to Sponsorship activities $5,332.20. 
Total monies spent on Sponsorship activities $2,832.20. 

4. Membership & Breed Promotion Committee: Dale Clark 

 Membership and Breed Promotion Committee 
Report for 2020 CIHF Annual General Meeting 
During the course of this year our committee, made up basically by myself and Tammy Steen met on a few occasions by phone. The committee was responsible for creating a pamphlet to be used by breeders or for promotional purposes to highlight the breed. 
Recently, with the organizational help of Connie Burian we are putting together an e-newsletter which will hopefully be made available before the end of this year. We would encourage all members to participate and consider writing an article, sending photos, creating puzzles --the content can be quite varied! Thanks to our executive for helping to write articles for this exciting new venture! 
Moved: Clark 
Seconded: 
That the Membership and Breed Promotion Committee report be accepted. 

5. Sports Committee: Chanel Robertson 
6. Multi Media Committee: Victoria Stoncius 
Multi Media Committee

	Our website has had 86% new visitors. Over the year there have been 1580 visitors. Most of our traffic is generated from browser searches. The “Home” page and “Membership” page have the most traffic.
	We have been working on building a new website, we have now switched our website builder to Wix and are aiming to have the new site up by the end of October. The goal is to have the pages streamlined to make it easier for users to navigate the site. If members have photos they would like to send to be added to a gallery to showcase our beloved horses.
Sarah Lefebvre

7. World Championships Committee: Victoria Stoncius 

 World Championships Committee Report Year End 2019 
This past year was another successful year for the Canadian Team at the World Championships. 
The World Championships were held in Berlin, Germany August 4-11, 2019. 
Canada was able to send 2 sport riders from either end of the country. 
• Sarah Lefebvre – British Columbia 
• Victoria Stoncius – Ontario 

Victoria has competed in the World Championships a total of 4 times and this was Sarah’s first year. Each rider represented Canada well, and we hope that they will continue to represent Canada at future World Championships. 
Both Sarah and Victoria spent 4 weeks training in Germany prior to the competition. The home base for the team was Gestut Norderheide, the farm of Gotz George the Team Leader. 
During their training, both riders competed in the Norderheide Open the second week of July as a “warm up” to the World Championships. 
On the first of August, the riders loaded up and headed from Hamburg to Berlin. The first few days at the World Championships were open training for the teams. Once the competition started the Teams were scheduled for specific training times every day. 
Breakdown of Important events (more details can be found online): 
Thursday Aug 1, 2019 – Team Arrival and Vet Checks 
Saturday – International Night 
Sunday – Opening Ceremonies 
Tuesday – Four Gait – Victoria & Sarah 
Thursday – T2 – Victoria 
Friday – T1 – Sarah 
Sunday – Closing Ceremonies 
At the International Night the Canadian Team presented homemade Nanaimo bars, smoked salmon, and a drink choice of Caesars. All of this went over well with the attendees, many returning for seconds. The International Night also gave the Team Members time to mingle and network with other riders, trainers, and horse owners. 
Results from the World Championships: 
Sarah Lefebvre with Víðar fra Guldbæk 
• Four Gait Adult: 5.90 (25th) 
• T1 Adult: 5.83 (19th) 

Victoria Stoncius with Tilberi von Blumencron 
• Four Gait Adult: 5.83 (26th) 
• T2 Adult: 6.27 (25th) 

We would like to thank everyone that supported the Canadian Team in Berlin. It takes a lot of time, money, and courage for riders to train and compete at the World Championships. None of this would be possible if it was not for the strong support system backing them. 
We now look forward to the next World Championships in Denmark in 2021. Canada is eligible to send 7 rider/horse combinations for Sport classes, and mares/stallions for Breeding classes. The World Championships Committee can help you to find a horse in Europe if needed. 
If you are interested please contact Victoria Stoncius for the application form 

Ann Jones asked for the approximate costs for attending the World Championships.

Maria Badyk shared her total costs for 2015 $26,000
Victoria Stoncius approximate costs were $10,000, this varies on how much tack and equipment you purchase in Europe.
Sydney

8. Constitution Committee: To be discussed under New Business 

There has been a lot of work put into 

Victoria asked members if they would join on any of our committees
Sydney Horas asked if members could join committees thorough out the year if they find that they have the time to volunteer.

Marlene Jennings asked for more information on the Breed Promotion Committee 

Sports Committee
Maria Badyk is going to consider if she is able to work on the committee

Multi Media no new committee members

Business Arising from the Minutes: 
1. CIHF Member Insurance: The Board has been working on this throughout the year. There is an issue with information transfer from the Board to the Insurance company. There would be a 1 month lag in Insurance coverage from time of purchase to enrolment. We have also run into issues with changing the yearly CLRC renewal form. We are currently looking into other ways to offer the insurance to our membership. Canadian Recreational Horse and Rider Association. Insurance: optional tack and equipment, optional mortality, liability  

2. New CIHF member benefits: a. Monthly subscription to Australia Icelandic Horse Federation. This is sent out monthly with the Board of Directors Minutes. Working on Edfaxi subscription to offer to members.

3. CIHF Website to be more user friendly and include links to sponsored events and Canadian Farms: We will soon be launching the new and completely re-designed CIHF website. This will include more user friendly pages and increased promotion of Canadian Farms, Stallions, Events, and Tack Shops. Please send suggestions or ideas for pages to Victoria Stoncius or Sarah Lefebvre

4. Board to keep members up to date through Social Media and Website: We have been consciously trying to post more on our Social Media pages. We have also been updating the CIHF website after every Board of Director Meeting and sending monthly emails to members with minutes and other pertinent information. 

New Business: 
1. Board of Directors Election: a. Elected Board members are Erhard Marenbach, Arnold Faber, and Victoria Stoncius. As there were only 3 nominations, so there is no vote. 
b. The new 2020 Board of Directors is:
 1) Victoria Stoncius 
2) Arnold Faber 
3) Erhard Marenbach 
4) Chanel Robertson 
5) Sarah Lefebvre 
6) Tammy Stein 
7) Dale Clark 
8) Bonni Walker 

2. Constitution Amendments: 
a. Each Article and Section will be discussed for a maximum of 15 minutes. Each member may only speak once during this time, until all other members have spoken. After the 15-minute discussion there will be a vote. 
b. When voting the moderator will ask for members against the proposed amendment. Each member against the proposed amendment must state their name. We ask for your name so that we can ensure members are eligible to vote and only vote once. Asking for members against the proposed amendment will facilitate a quicker vote and AGM. 

1) Title Page 
2) Changes to page numbers 
3) Article 2 Sec: 1 
	Motion: Victoria Stoncius
	Seconded: Chanel Robertson
Christopher Jones clarified on the reasoning for this change, the change is so the CIHF is not forced to use CLRC but rather give options.
Philip Pretty asked how the change would take place. It would take a 2/3 vote in favour to carry. 
Arnold Faber- Would like to have the CIHF to have more members to be able decide if the registry is to be changed.
Arie De lint clarified that Arnold Faber wants to have a larger membership base for before the CIHF could consider to a move of registry
Maria Badyk - Our country does not have the membership base to make a decision on whether we change registries.
Members don’t feel that we have another option than CLRC which is why there is the resistance to the possibility of leaving the CLRC.
Erhard Marenbach - Agrees that down the road we should have to option to move from CLRC, but at this time it is a little too easy for the CIHF to move away from the CLRC
Dale Clark- Moves to amend  “Any changes to this registry must be voted on at a AGM” rather than at a General Meeting.
Erhard Marenbach -	We can not vote on the amendment, just on the proposed amendment. We can only vote on yes or no on the mailed out amendment 
Vote 9 Yes 20 No. Motion not carried. Amendment from Dale Clark will be taken to the Constitution committee.
4) Article 3 Sec: 1 
	Motion: Victoria Stoncius
	Seconded: Chanel Robertson
Grammatical correction as well as removed the membership classifications from the constitution. Memberships will be defined in the By-Laws.
Ann Jones- Does the change need to happen in the by laws first or the constitution
Joanna Jonkisz- Clarified on how membership renewals are processed.
Ann Jones- What is the purpose of this change.
DD- How does this affect our currant memberships. 
	As of now our membership types.
Vote 28 yes 1 no. Motion carried.
5) Article 3 Sec: 5, 6, 7, 8 
Motion: Victoria Stoncius
Seconded: Chanel Robertson
	⁃	Reasoning: This proposed amendment is to be more specific in the wording for clarity purposes. 
Vote 28 yes. Motion carried.
6) Article 4 
Motion: Victoria Stoncius
Seconded: Mark Lawrence.
	⁃	Reasoning: This proposed amendment is to clarify which members are entitled to vote, at what meetings, and to update how the CIHF communicates due to updated technology. 
Vote 29 yes. Motion carried
7) Article 5 
Motion: VIctoria Stoncius
Seconded: Chanel Robertson
	⁃	Reasoning: This proposed amendment is to allow flexibility in the location of the CIHF office, to correspond to the amendment in Article 
Philip Pretty proposed that Article 5 be voted on when article 2 sec: 1 is voted.
	We did not vote in favour of the location of the Corporation or individual that the Members of the Federation at an official AGM appoints for such a purpose. Therefore this motion should be defeated. 
Vote 13 yes 16 no. Not carried
8) Article 7 Sec: 1, 2, 9 
Sec: 1
Motion: Victoria Stoncius
Seconded: Maria Badyk
	⁃	Reasoning: This proposed amendment is to allow flexibility in the number of Board of Director members, and to clarify their standing within the CIHF. 
Sec: 2
Motion: Victoria Stoncius
Seconded: Dale Clark
	⁃	Reasoning: This proposed amendment is to remove the specificity of years for elected Directors, and to clarify when the directors will be elected. 
Sec: 9
Motion: Victoria Stoncius
Seconded: Chanel Robertson
	⁃	Reasoning: This proposed amendment is because the Corporate Seal is no longer relevant due to updated technology. This proposed amendment is to adhere to the FEIF rules and regulation. 
Vote for Sec: 1, 2, 9: 29 yes 1 abstain. Motion carried.
9) Article 7 Sec: 4 
Motion: Victoria Stoncius
Seconded: Chanel Robertson
	⁃	Reasoning: this proposed amendment is also to allow flexibility in appointing a qualified Secretary and/or Treasurer. 
Vote unanimous. Motion carried
10) Article 8 Sec: 1, 2, 5, 8 
sec: 1
Motion: Victoria Stoncius
Seconded: Maria Badyk
Gender neutral change “his” to “their”

	⁃	Reasoning: This proposed amendment is to modernize the CIHF communication standards due to updated technology. 
Sec: 2
Motion: Victoria Stoncius
Seconded: Arie DeLint
sec: 5
Motion: Victoria Stoncius
Seconded: Corinne Kriegl
Sec: 8
Motion:
Seconded: Erhard Marenbach
Vote Article 8 Sec: 1, 2, 5, 8: Unanimous

11) Article 9, 10 
Article 9
Motion: Victoria Stoncius
Seconded: Corinne Kriegl
	⁃	Reasoning: This proposed amendment is to modernize the CIHF communication standards due to updated technology. 
Article 10
Motion: Victoria Stoncius
Seconded: Dale Clark
	⁃	Reasoning: This proposed amendment is to modernize the CIHF communication standards due to updated technology. 
Vote article 9, 10: 24 yes 6 no. Motion carried
12) Article 13 Sec: 1 
Motion: Victoria Stoncius
Seconded: Chanel Robertson
Defeated
13) Article 14 
Motion: Victoria Stoncius
Seconded: Dale Clark
	⁃	Reasoning: This proposed amendment is to change the language to be gender neutral. It is also to update which organization is responsible for the designation of name to be used as a prefix or suffix in naming an animal. 
New Motion to said the word “his” to “their”
Seconded Lisi Ohm
Vote unanimous. Motion Carried
14) Article 15 
Motion: Victoria Stoncius
Seconded: Chanel Robertson
	⁃	Reasoning: This proposed amendment is to update which organizations or individuals shall have access to The Stallion Report. 
Vote 21 yes 9 no. Motion carried.
15) Article 16 Sec: 1, 2 
Sec: 1
Motion: Victoria Stoncius
Seconder: Corinne Kriegl
	⁃	Reasoning: This proposed amendment is to change the language to be gender neutral. It is also to update which organization has authority regarding members placed on probation. 
Sec: 2
Motion: Victoria Stoncius
Seconder: Erhard Marenbach
	⁃	Reasoning: This proposed amendment is to update that the CIHF has the authority regarding suspended registrations. 
Vote article 16 sec: 1, 2. Unanimous. Motion Carried
16) Article 17 Sec: 1 
Motion: Victoria Stoncius
Seconder: Erhard Marenbach
	⁃	Reasoning: This proposed amendment is to specify that it is World Fengur, not the Government of Iceland which maintains the Icelandic horse registry. 
Vote unaimous
17) Article 17 Sec: 2, 3, 4, 5, 6, 7, 8, 9, 10 
Removed sec 2, sec 3 now becomes section 2. Sec 4 becomes sec 3. Sec 5  becomes sec 4. Sec 6 deleted as all foals need to be DNA’d. Sec 7 becomes sec 5. Sec 8 becomes sec 6.
Vote unanimous. Motion carried
18) Article 19 Sec: 1, 2, 3, 4 
Motion: Victoria Stoncius
Seconded: Christopher Jones
Vote unanimous
19) Article 21 
Motion: Victoria Stoncius
Seconder: Chanel Robertson

Meeting adjourned 6:20pm EST